Privacy Policy

1. Introduction

ReadyDone ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered legal timesheet application and related services (the "Service").

As a tool designed for legal professionals, we understand the critical importance of attorney-client privilege and confidentiality. This policy outlines our privacy-first approach to data handling.

2. Information We Collect

2.1 Account Information

• Email address and name for account creation
• Payment information (processed securely through Stripe)
• Professional information (law firm, practice area) if provided

2.2 Application Usage Data

• Screen recordings and screenshots (processed by our AI services)
• Audio recordings (processed by our AI services)
• Application usage patterns and timestamps
• System performance and error logs

2.3 Data Processed by AI Services

• Screen content and recordings for text extraction and activity categorization
• Audio recordings for transcription and work activity identification
• Application names, window titles, and timestamps
• All data processing occurs through secure, encrypted channels

3. How We Process Your Data

4. How We Use Your Information

• Provide and maintain the ReadyDone service
• Generate AI-powered timesheet categories and descriptions
• Process payments and manage subscriptions
• Improve our AI models and service quality
• Provide customer support and respond to inquiries
• Send important service updates and security notifications
• Comply with legal obligations

5. Third-Party Services

5.1 OpenAI

We use OpenAI's advanced AI models to process your screen and audio data for accurate work categorization and transcription. We have established enterprise-grade privacy agreements with OpenAI, including:

• Data is not used to train their models
• Data is not retained beyond processing requirements
• Enhanced security and confidentiality protections
• Compliance with professional confidentiality standards
• All data transmission occurs through encrypted, secure channels

5.2 Stripe

Payment processing is handled by Stripe. We do not store your payment card information on our servers.

5.3 Analytics

We use privacy-focused analytics to understand how our service is used and improve performance.

6. Data Security

We implement industry-standard security measures to protect your information:

• End-to-end encryption for data transmission
• Secure local storage with encryption at rest
• Regular security audits and penetration testing
• Access controls and authentication requirements
• Secure development practices and code reviews

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Export your data in a machine-readable format
• Opt-out: Disable AI processing while retaining local functionality
• Account Deletion: Delete your account and all associated data

8. Attorney-Client Privilege

We recognize that legal professionals work with privileged and confidential information. Our enterprise-privacy approach ensures:

• All data processing secured by enterprise-grade privacy agreements
• Advanced AI provides superior accuracy for legal work categorization
• Compliance with professional responsibility rules and ethical obligations
• Support for law firm confidentiality and security requirements
• No data used for AI model training purposes

9. Data Retention

• Account information: Retained while your account is active
• AI processing data: Deleted immediately after processing by our AI providers
• Timesheet data: Stored locally on your device and in secure cloud backup
• Usage analytics: Retained for up to 2 years for service improvement
• Payment information: Handled according to Stripe's retention policies

10. International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for any international transfers, including:

• Standard contractual clauses
• Adequacy decisions by relevant authorities
• Other legally recognized transfer mechanisms

11. Children's Privacy

ReadyDone is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending an email notification to your registered email address
• Providing an in-app notification

Your continued use of the Service after any changes constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us: